PayCare payroll services vs. doing it yourself:

As an employer, it’s your responsibility to make sure your employees are paid accurately, on time and with in the ever changing laws and regulations.

Determining how to manage your payroll requirements may seem simple at first, however there’s a lot to know — from payroll taxes to W-2s…minimum wage to overtime laws…filing requirements to penalties…and more. To make the right decision for your business, you need to consider the following:

If you do the payroll yourself:

You can calculate and produce your employees’ paychecks each week using a manual system or a software package. Plus you can also figure out your payroll tax obligations and make your own tax payments. At quarterly and year-end, you can either hire an accountant to generate and file those tax returns and reports or you can it yourself.

A couple of questions to ask your self before deciding which is best for you are:

1. Who will manage and prepare the payroll?
2. Who will train them to prepare the payroll?
3. Who will have access to confidential payroll information?
4. Who will make the tax payments?
5. Who will file the quarterly and annual tax returns?
6. Who will prepare new hire reports?
7. Who will prepare employees W2’s at year-end?
8. Who will keep track of federal and state rules and laws?
9. How much does the software cost?
10. How much does the annual update fees cost?
11. Who will teach us how to use the software and how long will it take to learn?
12. What happens if your PC crashes and the data is lost?
13. Who can access the software?

Benefits of using Independent Payroll Services

Focus By using an independent payroll service, an employer can better focus on what you do best – running your business.

Simple —Your payroll responsibility is reduced to a simple function of communication each pay period. From paychecks to tax payments to the preparation of quarterly and annual tax returns, your time investment remains minimal, allowing you to focus on what’s most important…running your business.

Accuracy — Keeping track of the ever-changing tax regulations can be a hassle and time consuming.  With a Payroll Service, you have the comfort of knowing your payroll is being expertly handled. We guarantee all federal, state and local taxes will be filed and paid accurately and on time...or WE pay the penalties!

Confidentiality — A breach in payroll confidentiality can be devastating for any business. With a Payroll Service, your payroll information is kept strictly confidential, and can be accessed only by those authorized by you!

Flexibility — PayCare’s payroll service is the perfect solution for any size company because it is customized to meet your specific needs. Plus you have greater access to additional services (401k, direct deposit, etc). Our easy steps make business simple for you.  Each pay period you either communicate - On-line, fax, PC or phone your payroll hours along with en employee changes and we do the rest for you.  We also provide comprehensive, easy-to-read management reports. And our system features extensive earnings and deductions categories, so we're flexible enough for virtually any business. Most importantly, we’re prepared to grow with your company, offering a wide scope of payroll services such as direct deposit, pre-tax health insurance, workers’ compensation premium payment, and other services that can provide great value to you and your employees.

The Decision
If you’re confident in your knowledge of payroll tax laws and requirements, are able to stay abreast of changing regulations, and can maintain and deliver payroll accurately and on time without draining your resources, then in-house payroll management is probably best for your situation. However, if you’ve ever experienced late paychecks, accounting mistakes, missed tax payments and hefty penalties, then you know how much trouble payroll can be. Add in the potential cost savings, plus substantial savings in time, energy and frustration, and it’s easy to see why PayCare Payroll Services is the clear choice for your business.